Privacy Principles

CVIS, INC. and Individual Privacy

We at CVIS, INC. abide by these Privacy Principles and want you, our applicants, policyholders, insureds, claimants, and any other individuals who provide us with personal information (referred to as “Customers” or “you”), to be aware of how and why we handle personal information. We work hard to respect and maintain your privacy. However, the very nature of our business is such that the collection, use and disclosure of personal information are fundamental to the products and services we provide.

For the purposes of these Privacy Principles personal information means information that identifies an individual. For example: an individual’s name, birth date, address, age, health and financial information is personal information which CVIS, INC. may collect, use and in certain circumstances, where necessary, disclose, in the course of providing insurance services and carrying on business.  

1. Consent and Personal Information

CVIS, INC. obtains consent for the collection, use, and disclosure of personal information, except where consent is not required or is prohibited by law. CVIS, INC. does not obtain your consent for the collection, use and disclosure of business contact information. By applying for or purchasing CVIS, INC’s products and services or applying for benefits, you are providing your consent to our collection, use, and disclosure of your personal information as set out in these Privacy Principles. CVIS, INC. relies on the broker’s advice where the insurance broker tells CVIS, INC. that we have a Customer’s consent to collect information.  

Consent  may be obtained by CVIS, INC. and its affiliated companies directly or through the broker, an insurance adjuster, investigator, or lawyer when personal information is collected for claims purposes.

An individual may decline to consent, or revoke consent, to the collection and use of personal information for insurance purposes but in that case, insurance products and related services and benefits and the assessment of applications, claims or complaints may be limited or terminated.

2. Collecting Personal Information

Whenever practical, we collect information directly from the individual concerned on applications for insurance and through the direct interactions with us.  We also collect information from various third party sources such as: insurance brokers, adjusters, other insurance intermediaries, third party administrators, government, industry associations, and other entities that have information about you.  For instance, we may obtain your driving record, claims history and/or credit history, where permitted by law, to assist us in underwriting your application for insurance.  

3. Using Personal Information

Personal information is typically collected and used by us for insurance purposes such as: assessing risk, processing applications for insurance coverage, establishing rates, administering insurance products, investigating, and handling claims.  CVIS, INC. also uses personal information to detect and prevent fraud, compile statistics, verify and provide information to insurance industry associations, report to regulatory or industry entities in accordance with laws and prudent insurance industry practices, and conduct market research.  This may also include collecting and disclosing personal information about third parties with respect to claims made against CVIS, INC. Customers.

4. Use of Personal information for Marketing Purposes

CVIS, INC. may collect and use personal information for marketing purposes, such as identifying and communicating with individuals who are most likely to find CVIS, INC. products and services of interest.

5. Accuracy of Your Personal Information

CVIS, INC. maintains procedures to ensure that the information we collect and use is accurate, up-to-date, and as complete as possible. However, we rely on individuals to disclose all material information to us and to inform us of any changes required. With proof of entitlement, a request to correct information in our possession may be made by contacting our office listed in the Contact US tab of this website.

6. Safeguarding Your Information

We apply appropriate safeguards to our computer networks and physical files and we restrict access to personal information to those CVIS, INC. employees, authorized administrators, reinsurers, consultants or insurance representatives who need to know that information in order to underwrite, adjudicate or administer insurance products and services.

7. Disclosure of Personal Information

Personal information is sought and exchanged with both affiliated and unaffiliated insurance companies, reinsurers, and insurance industry organizations at the time of assessing an application for insurance and any renewal, extension, variation or cancellation of any issued policy, as well as in the event of any claim, to the extent necessary for industry statistical purposes or to assess and rate a specific risk, determine the status of coverage, and investigate claims. We also share information to combat fraud; where permitted or required by law; or, at the request of government regulators.

CVIS, INC. sometimes retains an affiliated company or an independent third party or reinsurer (“authorized administrator”) to perform on our behalf, certain functions in support of the products and services we provide. Such functions could include the underwriting, offering or administering of CVIS, INC. insurance products and services or any related claims. Accordingly, in certain instances these affiliates or third parties will be provided with personal information to the extent that it is necessary in the performance of those specific reinsurance, underwriting, marketing, consulting, administrative, rehabilitative, claims, investigation or related services. CVIS, INC. obligates these affiliates and third parties to use and take steps to protect personal information in accordance with the requirements of these Privacy Principles.

Some authorized administrators may be located in the United States of America or another foreign country other than Canada and in those cases, personal information will be subject to disclosure pursuant to the laws of the jurisdiction in which it is situate.  By communicating personal information to us, applying for and/or acquiring the products and services of CVIS, INC. you hereby consent to the authorized administrators located outside of Canada accessing, processing or storing your personal information (as the case may be) and disclosing such personal information as required by the governing laws of that jurisdiction.

CVIS, INC. may transfer your personal information as an asset in connection with any contemplated or actual sale, merger or other disposal of all or part of our business or assets, or as part of a corporate reorganization or other change in corporate control, including for the purposes of determining whether to proceed with such transaction or fulfilling any records or other reporting requirements to such parties.  In such circumstances, we will ensure that any transfer of personal information is subject to reasonable data protection security protocols.

We do not sell our customer lists or other personal information.

8.    Retention and Access to Your Personal Information

We retain personal information for the purposes described in these Privacy Principles but only for so long as is necessary to fulfill the purpose to underwrite, adjudicate or administer insurance products and services and to meet our legal and contractual obligations. Personal information is stored at one of our offices in Canada or at a location of one of our affiliates in the United States or another foreign country, as required and defined under “Disclosure of Personal Information” above.  Access to your personal information is limited to our employees, agents and service providers who need access in order to perform their job or provide services to us.  Given the nature of insurance and our on-going exposure to potential claims, where necessary, and when legally required, some of the information we collect for insurance purposes is kept indefinitely.

With proof of entitlement, a request to access information in our possession may be made by contacting us via the contact information listed on this website.  The right to access information is not absolute.  Therefore CVIS, INC. may decline access to information that we have under our control, subject to any legal restrictions or rights of refusal by CVIS, INC., such as:the information is subject to a legal privilege;

  • the information would reveal personal information about a third party;
  • the information could compromise the investigation of a claim;
  • the information is confidential commercial information; and
  • personal health information that  has not been provided to us directly by the individual requesting access.

We may charge a reasonable fee in advance for copying and sending information you have requested and to which you have a right of access.

9.    Contacting the Company

Request for further information, personal information access or any concerns about how we handle your information with CVIS, INC should be referred to and our office contacted, as follows:

Suite 209
145 Wellington Street West
Toronto, ON
Canada   M5J 1H8

Or at the following e-mail address:

Or you may call us toll free: 1-800-461-8347

10.    Website Privacy Practices

We may collect other information (“Other Information”) through our website that does not reveal your specific identity. Other Information includes but is not limited to:

  • browser information;
  • information collected through cookies, pixel tags, and other technologies;
  • demographic information and other similar information provided by you; and
  • aggregated information.

We and our third party service providers may collect Other Information in a variety of ways, including the following:  

  • Through your internet browser:  Certain information is collected by most websites, such as your IP address (that is, your computer’s address on the internet), screen resolution, operating system type (Windows or Mac) and version, internet browser type and version, time of the visit and the page or pages visited. We use this information for purposes such as calculating our website usage levels, helping diagnose server problems, and administering our website.
  • Using cookies:  Cookies are pieces of information stored directly on the computer you are using. Cookies allow us to recognize your computer and to collect information such as internet browser type, time spent on our website, pages visited, and language preferences.  We may use the information for security purposes, to facilitate navigation, to display information more effectively, to personalize your experience while visiting our website, or to gather statistical information about the usage of our website. Cookies further allow us to present to you the advertisements or offers that are most likely to appeal to you. We may also use cookies to track your responses to our advertisements and we may use cookies or other files to track your use of other websites.

Please note that we may use and disclose Other Information for any purpose, except where we are required to do otherwise under applicable law. If we are required to treat Other Information as personal information under applicable law, then, in addition to the uses listed in this “Website Privacy Practices” section, we may use and disclose Other Information for all the purposes for which we use and disclose personal information.

11.    Third Party Websites

These Privacy Principles do not address, and we are not responsible for, the privacy, information or other practices of any third parties, including any third party operating any website to which our website contains a link. The inclusion of a link on our website does not imply endorsement of the linked site by us or by our group companies.

12.    Use of Site by Minors

Our website is not directed to individuals under the age of 18, and we request that these individuals do not provide Personal Information through our website.

13.    Changes to these Privacy Principles

CVIS, INC. reserves the right to modify these Privacy Principles from time to time.  If these Privacy Principles change materially, we will take reasonable measures to notify you, including posting a copy of the revised Privacy Principles to our website.  Accordingly, we recommend that you review our Privacy Principles from time to time.